AGE of Central Texas offers competitive pay, generous paid time off (PTO), 403b retirement plan, medical/dental/vision benefits, and an opportunity to make a visible difference in your community as part of one of the fastest-growing nonprofit organizations in Central Texas!
Current Job Openings:
- Development Associate (Full Time) – Central Austin Campus (Jump to job description)
- Administrative/Accounting Specialist (Full Time) – Central Austin Campus (Jump to job description)
- Campaign Coordinator (Full Time) – Central Austin Campus (Jump to job description)
Job Title: Development Associate
Department: Development
Hours: Full-Time (8 hours per day, Monday – Friday)
Reports to: VP of Development
Rate of Pay: $17/hour
SUMMARY:
The Development Associate is responsible for assisting the Development department with managing the donor database system, and the execution of a coordinated, strategic stewardship and donor communications plan. The position is crucial to cultivating and soliciting support from individual and organizational donors and stewarding relationships with those who invest in our work. The desired candidate will work to advance AGE’s interests by providing excellent service to and meaningful communications with our donors and supporters. This position collaborates with the fundraising and program staff, on funding priorities and opportunities, donor cultivation and stewardship strategies, and volunteering.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Maintain accurate record of donor communication, giving, and contact information.
- Work with the Campaign Coordinator and VP of Development to execute annual fundraising campaigns, fundraising events, conferences, and other special events throughout the year.
- Execute a donor stewardship plan that will include hand-written thank you notes, strategic gifts, scheduling meetings, and more.
- Send accurate monthly tax acknowledgements to all donors.
- Manage individual volunteer program including recruitment, processing volunteer applications, running background checks, coordinating volunteer opportunities, and volunteer recognition.
- Maintain and create all lists needed for email and direct mail communications.
- Manage department inventory of supplies for donor stewardship, events, campaigns, etc.
- Maintain strictest confidentiality of client and donor information (must sign confidentiality agreement).
- Maintain public organization profiles and public postings for volunteering and events.
- Grant prospecting for corporate, foundation, and federal grants.
- Conduct research relevant to the current service and fundraising needs of the organization.
- Represent the organization at community events as needed.
- Produce regular reports on activity for VP of Development and, when needed, Chief Development Officer.
- Stay informed of fundraising trends and best practices.
KNOWLEDGE, SKILLS & ABILITIES:
- Self-starter eager to learn more in the professional development world.
- Ability to think creatively, out of the box, and strategically to create and execute plans.
- Strong interpersonal and relationship-building skills.
- Strong project/time management and organizational skills, and the ability be flexible and manage multiple projects with overlapping deadlines.
- Strong command of grammar, and extreme and careful attention to detail.
- Ability to collaborate with staff to meet goals.
QUALIFICATIONS:
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed herein are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Bachelor’s degree or at least one year of demonstrated successful fundraising experience, or equivalent combination of education and work experience.
- Must have strong administrative, clerical, computer and data entry skills.
- Experience working in a donor management database highly preferred.
PHYSICAL DEMANDS:
While performing the duties of this job, the employee is regularly required to sit and walk. The employee is occasionally required to lift and/or move up to 20 pounds.
WHAT WE OFFER:
- A steady Monday-Friday schedule with no evenings or weekends.
- Generous paid time off (PTO) that can be used for vacation or to cover sick time – earn up to 4 weeks of PTO in your first year of employment
- Health, Dental, and Vision insurance – 85% of monthly premiums paid by AGE and fast eligibility for insurance
- Life Insurance – no cost to the employee
- 403(b) retirement plan
TO APPLY:
Email your resume and cover letter to Blair Loaiza, VP of Development, at BLoaiza@AGEofCentralTX.org.
Updated 9/11/2023
Job Title: Administrative / Accounting Specialist
Department: Accounting
Hours: Full-Time (8 hours per day, Monday – Friday)
Reports to: Accounting Manager
Rate of Pay: $18/hour
SUMMARY:
This position will work with the Accounting Manager. The person will manage tenant relations and leases and may provide oversight of building repairs and maintenance in the Operations & Transportation Coordinator’s absence. This position will serve as the main reception area for visitors to the building and phone calls to AGE. They will also support all of the staff of AGE by ordering supplies and assisting in building related activities. The person will assist on receivables and payables and other accounting services as assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Support general office coordination.
- Monitor and respond to phone and e-mail messages daily, including answering the phone and transferring calls appropriately.
- Interact with clients, vendors, and visitors.
- Ensure leases, insurance, building use policies for the tenants are kept up to date.
- Oversee key card control and security, open up building daily, oversee conference rooms, signage.
- Oversee copier, including ordering supplies.
- Assist with coordinating and arranging for vendors to fulfill regular repair and maintenance, emergency and special project repair and maintenance.
- Manage the Community Service court ordered volunteer program.
- Perform general administrative duties such as open, sort and distribute incoming correspondence including mail, faxes and email, copying, faxing, mailing and filing, create and modify documents such as reports, memos and letters using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office.
- Support staff in specific assigned project-based work.
- Perform Background Checks for volunteers and new staff through AGE provider.
- Prepare Employee Manual for new employees.
- Complete deposit transmittal forms.
- Assist with the accurate billing of Medicaid providers, Veterans Affairs (VA), self-pay clients and other agencies efficiently and effectively to maximize reimbursements for the programs of AGE of Central Texas. Research and correct claims and billing adjustments. Answer phone calls and emails from clients regarding their bills.
- Maintain the confidentiality of client information, organization data and information at all times in compliance with HIPAA regulations.
- Assist with timely and accurate vendor payment, accurate invoice entry into Quickbooks.
- Assist with recording credit card charges and reconciling to credit card summary.
- Other duties as assigned by Accounting Manager.
REQUIRED QUALIFICATIONS:
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed herein are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Bilingual Spanish preferred.
- General Accounting/Bookkeeping skills.
- Good writing, analytical and problem-solving skills.
- Excellent verbal communication and customer service skills; phone etiquette.
- Detail oriented, able to multi-task and provide quick responses, and highly organized.
- Ability to operate standard office equipment, including but not limited to, computers, telephone systems, copiers and facsimile machines.
- Basic skills – able to perform basic mathematical calculations, balance and reconcile figures, punctuate properly, spell correctly and transcribe accurately
EDUCATION and/or EXPERIENCE REQUIREMENTS:
- High school diploma.
- One to two years related experience in administration and accounting/bookkeeping and/or training or equivalent combination of education and experience.
- Experience in working with nonprofit organization and volunteers is strongly preferred.
PHYSICAL DEMANDS:
While performing the duties of this job, the employee is regularly required to sit and walk; use hands to touch, handle, or feel; talk or hear; and taste or smell. The employee frequently is required to stand, reach with hands and arms. The employee is occasionally required to lift and/or move up to 20 pounds; stoop, kneel, or crawl. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
SKILLS and ABILITIES:
Communication skills, especially in public speaking and writing, are necessary. Working knowledge of personal computers. The ability to positively handle a multitude of tasks and challenges is a must. The ability to work a flexible schedule that involves evening and weekend hours is necessary. Knowledge of accounting and budget preparation is required.
WHAT WE OFFER:
- A steady Monday-Friday schedule with no evenings or weekends.
- Generous paid time off (PTO) that can be used for vacation or to cover sick time – earn up to 4 weeks of PTO in your first year of employment
- Health, Dental, and Vision insurance – 85% of monthly premiums paid by AGE and fast eligibility for insurance
- Life Insurance – no cost to the employee
- 403(b) retirement plan
Who We Want:
- Personable people with positive outlooks.
- People who like assisting others and are service oriented; experience working with older adults, the elderly, or persons with dementia is a plus.
- Calm problem-solvers with leadership experience.
- Spanish proficiency is a plus.
- Clean criminal background check
If this steady, reliable schedule fits with your engaging personality, we would love to talk to you!
TO APPLY:
Email your resume and cover letter to Rhonda Aldalpe, Accounting Manager, at RAldalpe@AGEofCentralTX.org.
Updated 9/05/2023
Job Title: Campaign Coordinator
Department: Development
Location: Central Austin Campus; 3710 Cedar Street, Austin, TX 78705
Hours: Both Full-Time (8 hours per day, Monday – Friday)
Reports to: Vice President of Development
Rate of Pay: $18/hour
SUMMARY:
The Campaign Coordinator is responsible for the execution of coordinated, strategic annual fundraising efforts including campaigns, events, and peer-to-peer fundraising. This position plays a lead role in achieving annual fundraising goals and growth. The desired candidate will work to advance AGE’s interests by proving excellent service to and meaningful communications with our donors and supporters. This position collaborates with the fundraising and marketing team, program staff, and leadership on funding priorities and opportunities, acquisition identification opportunities, and donor cultivation and stewardship strategies.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Create and execute annual stewardship and communication plans for donors and partners.
- Assist with the management and execution of annual fundraising campaigns and events.
- Responsible for post-campaign and event reporting.
- Track and manage annual donor funds ensuring donors are stewarded and recognized accordingly.
- Assist VP of Development with the creation and execution of sponsorship packages and benefits.
- Coordinate impactful and strategic volunteer opportunities for corporate groups.
- Create digital solicitation and stewardship content for social media and monthly donor/impact emails.
- Actively solicit monetary and in-kind donations from corporate and individual donors.
- Assist with management of Thrive Campaign Steering Committee and all fundraising efforts for AGE’s Comprehensive Major Gifts Campaign.
- Update contact information and relationship information in donor database and other lists, such as email service.
- Maintain strictest confidentiality of client and donor information (must sign confidentiality agreement).
- Represent the organization at community events as needed.
- Produce regular reports on activity for VP of Development and Development Team.
- Stay informed of fundraising trends and best practices.
- Other duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Self-starter eager to learn more in the professional development world.
- Knowledge of philanthropic trends and strategies.
- Ability to think creatively, out of the box, and strategically to create and execute plans.
- Strong interpersonal and relationship-building skills.
- Excellent persuasive and creative writing ability and story-telling skills.
- Strong project/time management and organizational skills, and the ability be flexible and manage multiple projects with overlapping deadlines.
- Superb command of grammar, and extreme and
QUALIFICATIONS:
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- At least 1 year of demonstrated successful fundraising experience and experience with project management. Volunteer management experience preferred but not required.
- Must have strong admin, clerical, computer and data entry skills.
- General understanding and knowledge of nonprofit development and donor-centered fundraising.
- General knowledge of trends, processes, and ethics in nonprofit administration and management.
- Experience working in a donor management database highly preferred.
EDUCATION and/or EXPERIENCE REQUIREMENTS:
Bachelor’s degree (B.A.) from a four-year college or university. One to two years related experience and/or training or equivalent combination of education and experience. Experience in working with nonprofit organization and volunteers is strongly preferred.
LANGUAGE SKILLS:
Ability to read and interpret general business periodicals, professional journals, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, employees, volunteers, clients, customers, and the general public.
MATHEMATICAL SKILLS:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
PHYSICAL DEMANDS:
The employee is occasionally required to lift and/or move up to 20 pounds; stoop, kneel, or crawl.
SKILLS and ABILITIES:
Excellent management skills are essential. Must have demonstrated ability to plan, organize, staff, delegate, motivate, monitor and achieve results. Communication skills, especially in public speaking and writing, are necessary. Working knowledge of personal computers. The ability to positively handle a multitude of tasks and challenges is a must. The ability to work n a flexible schedule that involves evening and weekend hours is necessary. Knowledge of accounting and budget preparation is required.
GENERAL STATEMENT:
It is understood that this document may be changed in the future in the best interest of the agency and/or the people served. Any changes will be discussed with the incumbent.
TO APPLY:
Email your resume and cover letter to Blair Loaiza, VP of Development, at BLoaiza@AGEofCentralTX.org.
Updated 07/05/2023